September 3, 2015

President’s Letter – August 2015 “Green Issue”

JWoelfel_headshotA commitment I made to you six months ago, as part of my vision and goals for the NTCA, was to grow our association both domestically and internationally. Although the NTCA is the largest labor organization in the industry, we have plenty of room for growth in geographic footprint, in membership numbers, in depth of knowledge and in service to members and our communities. This type of growth will strengthen our industry as a whole because it will ensure that labor continues to have a meaningful voice in the important conversations that affect us all.

One of our first efforts in realizing growth is building partnerships with other tile labor organizations in regions where the NTCA is underrepresented. It is vital that we reach out to new areas to ensure we represent the varied interests of labor and that we have a strong pool of future leaders.

0815-pres-ltrThis month, the executive committee is meeting with the Tile and Stone Council of Northern California. Our agenda includes discussions on installation standards, membership and ways we can work together in the future. These meetings will help introduce the NTCA to a region that we have not previously invested in developing membership. The NTCA has been invited to participate in a charity golf event that helps families facing terminal cancer. We will host a reception where we will provide additional information on our programs and initiatives. We anticipate that many of the attendees will be union tile contractors, although the NTCA does not ask any member if he or she is a member of a union, nor do we restrict membership based on union affiliation. Our Membership Director, Martin Brookes, who is also the Regional Director out of San Francisco, explained that if union members work with the NTCA, other tile contractors in the area will likely follow.

We have several international efforts underway as well. In February 2016, I will speak at Qualicer, the XIVth World Congress on Tile Quality in Castellón, Spain. Congress organizers graciously invited me to explain how and why tile contractors have become such a major force in helping to develop standards for the installation of ceramic tile and stone in the United States. I will, of course, be sharing the benefits of NTCA membership and extending membership invitations.

As Australia moves into its fourth year of using the NTCA Reference Manual, we are exploring ways of providing greater opportunities for their NTCA involvement. Educational workshops are already taking place in locations such as Trinidad and Tobago to serve members there. As membership grows in places like Canada and England, we will look to expand our outreach.

Working to grow our association also means that established members are important to our success by attending workshops and events to keep learning – and by sharing ideas and concerns with your regional and national leadership. We share common goals and only together can we continue to strengthen and grow the voice of the contractor.

Respectfully,
James Woelfel,
NTCA president

President’s Letter – July 2015

JWoelfel_headshotOwning up on safety

We are in the midst of what I call “silly season” here in Phoenix. It’s the 75-day window for us as tile installers to complete all of the school projects before classes begin again the first week of August. The maxed-out schedule on a condensed time frame is an opportunity to outperform my clients’ expectations. Hopefully, our performance will lead to more work.

It is also more important than ever to make sure everyone on our team at Artcraft stays safe on jobsites.

I was having a conversation with one of my GC clients a couple of months ago on a jobsite for a project we were finishing up on a Sunday. The GC is stringent on safety and I was bragging about how good our experience modification rate was to him. He turned and asked me, “Are your people safe because of your practices or are they on the edge of a cliff because they have not embraced safety as a personal responsibility?”

This question stopped me in my tracks.

0715-safety-presI always thought our teams were listening to me and taking our jobsite talks seriously, but as the GC nonchalantly pointed out, not all of our team members were following company safety practices and policies. We turned our heads to see one of our tile installers cutting a piece of tile without safety glasses. The GC said, “Here’s an opportunity to talk about safety as a personal responsibility. Don’t yell at him; just explain to him why he needs to care about safety.”

As I approached this team member and asked why he was working overtime on a Sunday, he explained that he was earning extra money for his daughter’s birthday party. I complimented him for being such a good father and explained that I wanted him to go home to his family safely that night. He looked a bit puzzled. I then asked him what would happen if I had to call his wife to tell her that he lost his sight in a workplace accident. I didn’t scold him, for as the GC said, he would have just tuned me out. What I tried to do was help him understand that he is an integral part of our team, his efforts to help his family are commendable, and his welfare is vital to both his family and to Artcraft.

Shortly after our conversation, I called a company meeting. Instead of lecturing about safety practices, I asked our team members to tell me what would make them feel safer on the job. Some of the answers surprised me, such as: making sure the other trades were treating safety seriously; making ear plugs mandatory when cutting tile; wearing dust masks when mixing dry products like mortar or grout; and providing mini first-aid kits in addition to the comprehensive ones on the jobsite. The ideas were great and we instituted changes immediately. Team members are happy that they affected change and, in turn, feel safer on the jobsite.

What I learned was that installers and finishers wanted to be part of the plan. They were happy to take on safety as a personal responsibility when we discussed why it’s important to work safely – and the people counting on them to do so are one of the main reasons why they are there in the first place. I also realized that even when we have solid plans in place, safety will require diligence no matter what the season.

James Woelfel
NTCA President

President’s Letter – June 2015

JWoelfel_headshotWhen I am at Coverings, Total Solutions Plus or Surfaces, one of the questions I regularly get from tile contractors is “What’s the big deal about NTCA Five Star Contractor recognition?” If you are not part of the Five Star Contractor program, you may be asking the same.

Time constraints often force me to give a quick answer: “It’s a lot like pre-qualifying to work with a general contractor, but this program allows quality tile contractors to verify through peer review, their skills, business practices and commitment to the tile industry.”

What I don’t often get the chance to explain in depth is the great opportunity the Five Star Contractor program provides for continued growth in these key areas and the doors the program opens for qualified labor.

When the NTCA Executive Committee created the Five Star Contractor program, the goal was to raise the level of all NTCA tile contractor members – especially those who choose to go through all of the qualifications, certifications, recommendations and peer review from both competitors and NTCA leadership. It’s a process designed to delineate the best of the best. The tile contractors who become Five Star-recognized believe in excellence and they illustrate it through continuing education, in being active members of the NTCA, and most importantly, by being ethical in their business practices.

pres-0615The benefits of belonging to this select group help further strengthen and grow a tile contractor’s business and professional network, and the benefits keep getting better. Each year, NTCA Five Star Contractors across the nation gather for an invitation-only business forum. The three days of programming include expert presentations in areas such as marketing, finance, business operations, new product technologies and even using social media better. There are production plant tours, hands-on sessions and even some fun thrown in – which gives us time to share ideas and concerns with other Five Star Contractors. The business forums are designed to help us, as tile contractors of all sizes, be responsive to the changing needs of our customers, the marketplace and our industry as a whole. Crossville believes in the Five Star Contractor program so strongly that it has hosted the event for two years. This year, MAPEI is welcoming Five Star Contractors to Vancouver.

The benefits of being part of the Five Star Contractor program also include rebates from various tile, mortar and allied manufacturers. I know I was pleased when I got my first Crossville check! Future benefits being discussed include regional workshops that provide specialized hands-on training in new methods and products along with business sessions on any number of timely topics.

Another idea under consideration is to have specialized training, free of charge, that would include working with new products and new methods – perhaps also a field-test type of program allowing Five Star Contractors to give valuable feedback to manufacturers on how they can improve product lines.

More manufacturers are recommending Five Star Contractors – especially for their challenging projects, because they know quality labor makes their product look better and costs them less in job complaints. The TCNA Handbook for Ceramic, Glass and Stone Tile Installation also recommends qualified labor – particularly Five Star Contractors – for tile and stone specification and installation.

The NTCA currently has about 50 Five Star Contractors. This is not a lot for a membership over 1,000. We can and should do better. I know for a fact that there are tile contractors who could meet the criteria for this program today. So if you think you can meet these rigorous standards, I challenge you to do it. Come be part of the “big deal” – prove you are the best of the best. You and your company will benefit. Contact Jim Olson at [email protected] for more information.

Respectfully,
James

President’s Letter – May 2015

JWoelfel_headshotSince the second day of Coverings I have been planning what I wanted to share in this month’s President’s Letter – the questions from the contractor forum, the discussions on large thin tile, the innovations I witnessed at manufacturers’ booths and the installation challenges being shared among installers. But those many thoughts and ideas became insignificant as I began outlining my message on April 24, 2015.

It was then that a phone call informed me that my sister-in-law, Debby Woelfel, had suddenly passed. Justin’s wife was only 44 years-old. She left behind three beautiful children; Lyndsay 9, Trevor 7, and Jake, who just turned 4, as well as my brother who must face the realities of losing the most important person in his life. My heart just sank as I began to offer prayers for all of them, as well as Debby’s parents and family.

Justin and Debby met through the tile business when he worked for the NTCA and she worked for Custom Building Products. As they grew their family, their plans included continued work in the industry and a full life together. The abrupt and tragic loss of Debby was not what anyone had planned.

No one is really prepared for this kind of loss. For most of us, we’re caught up in the day-to-day ups and downs of business and our tile world. As president of the NTCA, I’m always looking to the future – making decisions while considering what’s best for our association, and our industry, “down the road.” Each day we work hard to support our families, which allows us to plan for future life events at home. Yet now, I’m more aware than ever of the uncertainty of tomorrow and the fact that there are no guarantees to any of our plans. This is why I find myself holding those dear to me closer than ever. Each day I am stopping to prioritize what is truly important to me – not just for the future – but for the day I’ve been given before me.

It’s now Mother’s Day and as I write this letter, I acknowledge I’m fortunate to have my wife, Chris, and my mother, Mary, nearby. Chris is my best friend. She is strong and caring and has always been there for me and Preston. My mom raised our family and instilled the principles that made us kids who we are today.

I pray that Justin and his children will find strength in Debby’s memory and each other as they work to heal. The rest of us are here for them to provide love and support. Our extended family – the people of this industry who support each other in good times and challenging times – have also been there, and I thank each and every one of you for that.

Throughout our lives we are continually making plans – and we must – for our business, for our families and for “the future.” We do it not knowing what the future really holds. Yet I hope you too, will take inventory of what’s important and take the time every single day to let them know. For me, that’s the one plan that is for certain.

Respectfully,

James Woelfel
NTCA President

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President’s Letter – April 2015

JWoelfel_headshotThe word “no” is sometimes the worst word you can hear. It can also be one of the hardest words to say.

As a tile contractor, we are used to saying “yes” and we hope, by saying “yes,” it will open the door to more work.

But more often than not, saying “yes” when we have an inner voice that screams “no” ends up costing us time and money without the reward of the next job.

Our company has just completed our most frustrating project in recent history. What bothers me the most is that I could have said “no,” but I didn’t.

I priced the job, discussed the details with the general contractor and then met with the GC and the owner on-site to review our scope of work. The owner is an architect. The GC is a fairly new partner. I wanted to please both of them and assure them that they were in good hands because we had the technical expertise to overcome their challenges and provide a beautiful and sustainable installation. After two hours of back and forth – discussing how the owner wanted the installation to proceed and my explaining that industry standards would not support his ideas and desires – I was becoming hesitant to sign the contract, but the “no” I was about to say came out “yes.” Despite my technical explanations and data driven justifications as to why the installation could not be done a particular way, something else overtook my better judgment.

1-pres-0415I told the owner that I would have to put my warnings in writing – and I did. I also explained that I could not offer a warranty given that the owner was making requirements that were outside industry standards.

What came over me? I suppose I wanted to take on a demanding high-profile job – knowing it was technically challenging. After many sleepless nights, and countless stressful days, we finished the project. The installation was beautiful. Our team’s craftsmanship was outstanding. Of course, we made no money on the project because we did so much, going out of our way, to please the clients.

My father told me years ago that education comes with a price. Believe me, we must have earned a master’s degree on this one. The GC lost control of the owner’s expectations and the owners took advantage of the situation. Despite my best efforts I couldn’t overcome the biggest challenge of the job – getting the architect to understand why our industry standards are so important to follow.

Six months later, the tile is cracking. I told the owner and GC that it would. I don’t feel any kind of vindication because no one wins when there are problems with a tile installation. I could easily say “I told you so,” but I won’t. I also won’t stop trying to educate those who resist following industry standards. But after this experience, it will be much easier to say the word “no” when I “know” better.

James Woelfel

President’s Letter – March 2015

JWoelfel_headshotLearning from each other is an important value of membership in the NTCA.

I really enjoy sharing information at seminars during various industry shows such as Coverings, Total Solutions Plus and Surfaces/TISE West.

At TISE West In January, NTCA past president Nyle Wadford and I discussed how to bid, run and perform profitable work. Our 90-minute presentation covered documentation, communication, submittals, ordering of products, specifications and associated items involved in performing ceramic tile installation work.

The next morning, while I was driving back to Phoenix, I started thinking about the session. I realized that in a lot of these seminars we talk about all of the great and profitable points but we do not discuss what happens when we, as contractors, make a mistake on our estimate, proposal or bid, sign the contract and then realize when reviewing all of the documents – “Wow, I screwed up!” Believe me, we have made plenty of mistakes: missing wall tile heights or the number of bathrooms in a school, even transposing material numbers on a take-off. We all know any of these mistakes can potentially be very costly.

self_levelingSo to learn from my “expertise” in mistakes, here are some things I have done to minimize losses or to break even on a project:

First, I will sit down with the contractor or owner and discuss the fact that I have made a mistake on this project. I have had a few occasions where the contractor helped close the gap on my costs. A good contractor will respect the honesty.

Next, I visit the material supplier and ask for a little help; a few pennies a square foot always helps mitigate the impact of the mistake. The supplier has worked hard to get the specification and will appreciate the loyalty versus switching to lower-priced products.

warped_tileAnd finally, the most important thing I do is to make sure my best teams of mechanics install the project. This strategic move will accelerate the job and cut down on errors. Yes, there will be cost on the front end, but your punch list will be smaller and you’ll save that money on the back end.

To me, the two worst things that any tile contractor can do when he or she has made a mistake is to hide from the situation or try to cut corners in an effort to save money. This will only make things worse and expose you to liability. We all make mistakes when bidding work. It is part of the business.

wear_glovesWe try to minimize errors but when they are discovered we must be proactive, not reactive. Hit it straight on. Out-perform all of the other subcontractors on that job. By being up front, we have been able to turn a negative into positive, and actually earn new customers by being the best subcontractor on that job.

It sounds elementary, but we have to learn and make the best out of our mistakes.

James Woelfel
[email protected]

 

President’s Letter – February 2015

jw headshotAs most tile contractors do, our company gears up for the new year by reviewing the status of our tools; our trucks, tile saws, grinders, trowels, and installation standards. Yes, I did say installation standards.

Why do we review installation standards? Because we need to know what standards have changed and make sure we are installing our tile in compliance with the updated standards. This is especially important in today’s litigious society.

We examine the following standards:

ansi_coverThe American National Standards for the Installation of Ceramic Tile (ANSI A108, A118, and A136) [Printing Reference: 20013.1] are the “specifications” of our industry. The ANSI standards define what setting and grouting materials we should use for tile installations. They also prescribe the workmanship standards that need to be attained in ceramic tile installations.

tcna_cover-15The TCNA Handbook of Ceramic, Glass and Stone Tile Installation shows us how the tile should be installed. These are the “plans” of the ceramic tile industry. The TCNA Handbook cites the tested methods for many types of tile installation and shows illustrations of those methods.

These standards are written for architects, designers, general contractors and tile contractors in an effort to help all players in the ceramic tile industry communicate clearly and ensure successful installations. Yet, I have found that a lot of tile contractors view the standards as a set of rules that are designed to penalize them.

Why is this? I believe it’s predominantly because most tile contractors have not opened one of the manuals to see what’s really in there. Essentially, it’s the fear of the unknown.

Since I have been working on TCNA and ANSI committees for 15 years, I am a proponent of the standards. Standards keep me out of trouble and keep money in my pocket. They also help me get quality work. If I can explain to the owner, general contractor or architect the method I can use to ensure a successful tile installation, and the reasoning behind it, they have confidence in me, and in my company.

I’ve seen the damage in not knowing the standards. In the past two years, I have served as an expert consultant in three separate lawsuits over failing tile installations that could have been avoided. In each of these court proceedings, both the TCNA Handbook and the ANSI A108 manual have been referenced as the standards that were not met. Because of this, the tile contractor lost each of these cases.

ntca_rm-cvr-15Another great tool is the NTCA Reference Manual. It helps us, as tile contractors, be proactive professionals by helping us solve issues in the field before they get out of hand. The NTCA Reference Manual’s cause/cure/prevention format spells out warning signs to tile contractors to stop problems before they start. The white papers and letters to contractors, owners and architects contained in the NTCA Reference Manual bring potential problems to everyone’s attention, which helps us all communicate better and provide the groundwork for a successful tile installation.

So take some time to review the ANSI A108 standards, the TCNA Handbook, and the NTCA Reference Manual. The time investment you make will bring positive returns in the field and in your bottom line.

James Woelfel

P.S. Renewing your NTCA membership ensures you get both the newly-edited 2015 NTCA Reference Manual and the 2015 TCNA Handbook when they become available. Log on to NTCA’s secure site to renew: www.tile-assn.com.

President’s Letter – January 2015

JWoelfel_headshotGreetings from the great state of Arizona! I am honored to be the new president of the National Tile Contractors Association and I am committed to working on your behalf.

I am proud to be a professional tile contractor. My passion centers on installation standards in our industry. For the past eight years, I have been chairman of the NTCA Technical Committee. I am also a voting member of both the Tile Council of North America (TCNA) and American National Standards Institute (ANSI) Committees. Working with the most knowledgeable contractors and manufacturers’ representatives in the world has been a rewarding experience both professionally and personally. I will continue that work as I serve as your president for I believe that higher standards make us better contractors and a stronger association.

Over the next two years, my goal is to make the NTCA the most important association in the ceramic tile industry. We will do this through international partnerships and domestic alliances. We will look to the future, celebrate the present and honor our past.

I am extremely proud of the work NTCA has accomplished that benefits our profession and our industry. Over the past few years, we have changed industry standards regarding deflection language, created national stone tile standards and barrier-free shower standards, and created the NTCA Business Manual. In partnership with the Tile Contractors Association of America (TCAA), which represents union labor, we wrote and promoted qualified labor language in national specifications and have created the Advanced Certifications for Tile installation, or ACT, program. This program provides hands-on certification for several tile installation methods. The NTCA must stay committed to installation excellence, continued education, and most importantly, training the next generation of tile installers.

In my paying job, I am vice president of Artcraft Granite, Marble and Tile Company in Mesa, Arizona. I represent the third generation in our family business.

I would like to thank my wife, Chris, and my son Preston. Chris puts up with me – and is an integral part of Artcraft. She is the strong hand that also guides our family. Preston shares me with the industry and I am so very proud of him. I would like to also thank my mom, Mary, and my dad, Butch, for holding down the fort while I am president.

Thank you to the NTCA Executive Committee, staff, Board of Directors, and all members of the NTCA for your trust in me. Dan Welch, the new chairman of the Board, has provided unwavering and determined leadership for the last two years.

As we move forward on what I know will be an exciting and challenging adventure, I invite you to renew your commitment to our association. Attend a meeting, join a committee…become involved!

Respectfully,
James Woelfel

President’s Letter – December 2014

dan welch imageThe 2014 Total Solutions Plus conference was filled with excitement and hope as we concluded another great event. This conference – held in San Antonio, Texas – was an overwhelming success and I was happy to see you all there.

The NTCA Annual Meeting and election of officers was also held during the show. This was bittersweet for me as I end my term as your president and continue as chairman of the board in 2015. The National Tile Contractors Association is in good hands, and I can’t be prouder of James Woelfel of Artcraft Granite, Marble & Tile Co., in Mesa, Arizona, as your next president! James and his family are highly respected and have been involved in the tile industry for three generations. I look forward to James leading our association over the next two years.

One of the duties I enjoyed most as your president was the ability to organize my thoughts on tile-related issues in the President’s Letter each month. As you may have concluded, the tile setter is near and dear to my heart; you are the backbone of the tile industry and deserve recognition for your hard work and knowledge.

Another passion is training and education, and I plan to stay involved with the Training and Education Committee providing any experience I can to offer a value to our membership. Our first challenge is to attract and retain new installers to the tile trade and build a process for educating them correctly, then eventually certifying their skills and providing our customers with a quality project.

Providing internships and updating our apprenticeship manuals are the long-range plan for our Training and Education Committee, providing educational modules that enable young people to excel, then eventually certifying these new installers through the current CTI and or ACT programs. Using today’s technology to give direct access to the “boots on the ground” through videos and specialized short training programs will build the talent of tomorrow.

I want to thank you all for the opportunity to serve as your president over the past two years. I feel like I was given a gift working and learning together with so many great people. Being a part of the NTCA has been the single biggest return on investment I have made for our company. Please get involved because the more you put into an organization the more you get in return. I hope that you enjoyed these TileLetter articles as much as I enjoyed writing them.

Thank you,
Dan Welch
President NTCA
[email protected]

President’s Letter – November 2014

dan welch imageHere in Michigan, the fall weather is changing, and winter is closing in. We Northerners use this time to prepare for the sub-zero weather that we know is around the corner by moving the patio furniture, winterizing the boats, and stocking up on salt.

I see the change in weather as similar to business operations. And in both instances, you don’t know to what extent the “winter” will impact you or how long it will last. 2008 hit us with a financial storm that some could not withstand – and the ones that did were left with a weakened business, struggling to prepare for future growth.

We are currently in the heat of battle again but the “storm” has changed us considerably. Documentation and letter writing have been the main change. Prior to 2008, many projects were installed in the heat of battle with everyone working together to solve jobsite issues. The main goal was to get the project turned over on time and on budget. The documentation necessary to protect us was overlooked. While I believe the problem solving was fast and efficient, the outcome, over time, left us with “unfunded liabilities.”

I have been in the middle of several of these “unfunded liabilities” for a year or more now and find the legal process disheartening, to say the least. The biggest lesson I am learning is that it doesn’t matter who is at fault, what the best fix is, or even if the job we did was the best option available. When we get pulled into a job claim, documentation is the only information that matters.

Documentation is not free – letters and emails come at a high cost. The cost starts with the time spent on the letter and then the jobsite visit drags everyone in to look at the issue. It continues when someone involved offers up a fix that goes outside the manufacturer’s recommendation. The whole team looks to the construction manager (CM) and design professional for the solution. What they may not realize is the CM and design professionals are held harmless in the contract signed on bid day.

So what is the fix? The “weather” is changing. My first suggestion is to review contracts extremely well and try to change the language to favor the subcontractor. If you don’t understand legal wording or what you are signing, ask for help from your local bonding agent.

Second, send out request-for-information questions early and often. This allows the team the time to get the problem solved by the proper individual and not the tile contractor. Third, smart phones allow your team to send photos, emails, and text in real time. It takes just a few seconds to shoot off a photo in an email to save you a long, drawn-out process.

When do you feel the added documentation outweighs the benefit of liability transfer? We just had this discussion – and I can’t give you a good answer. If only I had a crystal ball and could see what liability issues for our company will turn up but it really depends on the situation. Is the project owner’s expectation well documented? Is the product or project high risk? Is there water involved? Will the cost of repair outweigh the reward? Are you suggesting or designing anything on the site? Is it a delayed or compressed schedule and are there penalties? Is the contractor or client a large company in a highly regulated industry? Is the project a phased project?

Just today I had the privilege to meet with an owner, architect, CM, and distributor to review a subfloor that has multiple levels. The floor has some hollow sounds and some loose material. The decision was made to move forward on a visual basis, not fixing the reason behind the hollow sound. We will all sign off with a single document. The owner in this situation was willing to make this decision because the cost of repair (full removal and reinstallation of a mortar bed) outweighs the risk. In fact, the owner made the comment that he would accept the cost to fix the possible repairs in the future if they occurred. Documentation and placing the risk back on the owner will pay dividends!

Dan Welch
Welch Tile & Marble
[email protected]